Now accepting new partners

We handle your lead response, scheduling, communications, and admin — so you can scale without adding headcount. Your Operations Team — Without the Payroll.

Dental practice team using Axiom Ops to manage patient operations

Trusted by businesses in healthcare, construction, and beyond

🦷DENTAL
🏥MEDICAL
🏗️CONSTRUCTION
ELECTRICAL
🏠ROOFING
🌿LANDSCAPING

Hiring Is Expensive. Missed Leads Are Even More Expensive.

You're paying thousands every month for staff who still can't cover nights, weekends, or lunch breaks. There's a better way.

❌ Doing It Yourself

  • 💸 $4,000–8,000/mo in salaries + benefits + overhead
  • 😩 $50K+/year for a receptionist who still misses calls at lunch
  • 🔄 Training, turnover, and sick days drain your time and budget
  • Limited to business hours — leads don't wait until Monday
  • 📉 Expensive staff doing basic tasks that don't need a salary
  • 🗑️ Leads fall through the cracks every single day

✅ With Axiom Ops

  • 💰 Starting at $750/mo — a fraction of one employee's cost
  • 🚀 Every inquiry answered in under 60 seconds, 24/7/365
  • 🎯 Zero leads lost — every one tracked & nurtured automatically
  • 🌙 Works nights, weekends, and holidays — never calls in sick
  • 📈 No training, no turnover, no overhead — just results
  • 🌟 Scales with your business without adding headcount

Every Role You Need — None of the Payroll

We replace the roles that are costing you thousands each month — with a dedicated team that works around the clock for a fraction of the price.

Lead response dashboard showing instant follow-up automation

Your 24/7 Receptionist

Every inquiry gets an instant, professional response — day or night, weekends and holidays included. We never take a break, so you never miss a lead.

Automated scheduling system with appointment reminders
📅

Your Scheduling Coordinator

Your calendar fills itself. Bookings, confirmations, and reminders that reduce no-shows by 30–50% — without hiring someone to sit at a desk and make calls.

Customer communication hub with text and email automation
💬

Your Client Relations Manager

Texts, emails, and follow-ups sent at the perfect time. Every customer stays engaged and informed — without adding another person to your payroll.

🗂️

Your Office Manager

Data entry, CRM management, reporting, and admin — handled. We keep your systems clean, updated, and running so you don't need to hire someone for the back office.

Your Marketing Coordinator

Review collection and reputation management on autopilot. More 5-star reviews without the awkward asks — or the cost of a dedicated marketing hire.

🔍

Your Digital Marketing Team

Local SEO, Google Business optimization, and content that gets you found online — without the $5K+/month agency retainer or an in-house marketing salary.

Built for Businesses Like Yours

We specialize in industries where every lead counts and the cost of staffing eats into your margins.

The Average Dental & Medical Front Desk Costs $46K/Year. We Do More, for Less.

Your front desk is overwhelmed and expensive. Between salary, benefits, training, and turnover, you're spending a fortune on someone who still can't answer calls during procedures. We handle it all — for a fraction of the cost.

  • Instant response to new patient inquiries — even after hours
  • Automated reminders that cut no-shows in half
  • Post-visit review requests at the perfect moment
  • Recall campaigns that bring dormant patients back
Front Desk Cost
$46K/yr$9K/yr
Response Time
4 hours30 seconds
No-Show Rate
25%8%
Monthly Reviews
318

Stop Losing $15K/Month to Slow Follow-Up — Without Hiring Another Office Person

You're on the job site, not behind a desk. Every missed call and slow follow-up is money walking to your competitor. We respond to every lead within seconds — nights, weekends, whenever — without adding to your payroll.

  • Instant quote-request follow-up, day or night
  • Job scheduling and customer reminders
  • Automated review requests after every job
  • Google Business optimization for local search
Lead Response
Next day30 seconds
Monthly Leads
4095
Close Rate
18%34%
Google Reviews
2287

Up and Running in Days, Not Months

No long onboarding. No complicated setup. No salary negotiations.

1

Free Audit

We analyze your operations and show you exactly what's costing you money — missed leads, slow follow-up, and wasted overhead.

2

Custom Plan

We build a plan around your needs — not a salary negotiation. You get the roles you need at a price that makes sense.

3

We Handle Everything

Your operations run 24/7 from day one. We implement, manage, and optimize — you focus on your work.

The Numbers Don't Lie

These aren't vanity metrics — they're the kind of results that show up in your bank account.

$0K+
saved per year vs. hiring in-house staff
0%
of leads go to the first responder
0%
reduction in appointment no-shows
0/7
coverage — no sick days, no holidays, no gaps

Simple, Transparent Pricing

Less than the cost of a part-time employee. More than the output of a full team. No hidden fees. No long-term contracts.

Starter

Never miss a lead again

Starting at$750/mo
Billed monthly
  • Instant lead response 24/7
  • Automated appointment booking
  • Follow-up sequences
  • Basic CRM setup
  • Monthly performance report
Get Started

Full Stack

Your back office, replaced

Starting at$2,500/mo
Less than one employee. More than a full team.
  • Everything in Growth, plus:
  • Back-office automation — data entry, reporting & workflows
  • SEO & digital presence
  • Content creation
  • Google Business optimization
  • Custom integrations
  • Priority email support — 4-hour response time
Get Started

Custom

Enterprise & multi-location

Custom
Scoped to your needs
  • Multi-location businesses
  • Complex integrations
  • Custom-built systems
  • Full-service onboarding & setup
  • Dedicated point of contact
  • Flexible terms
Contact Us

Common Questions

Everything you need to know before getting started.

How does this compare to hiring staff? +
A full-time front desk employee costs $46K–60K/year in salary alone — add benefits, training, turnover, and overhead and you're looking at $50K–75K. We provide 24/7 coverage starting at $750/month ($9K/year). That means you get more coverage, faster response times, and zero sick days — at a fraction of the cost of a single employee.
Will this replace my current employees? +
We complement your team. Some clients use us instead of hiring, others use us to free their existing team from admin work so they can focus on higher-value tasks. Either way, you get more done without adding headcount.
How quickly can you get us set up? +
Most clients are fully operational within 5‑7 business days. We handle the entire setup — you just answer a few questions about your business and we take it from there.
Do I need to change my current tools or software? +
Nope. We integrate with whatever you're already using — your CRM, scheduling software, phone system, and email. We work around your existing setup, not the other way around.
What makes you different from hiring a virtual assistant? +
We're not a single person — we're a full operations team. That means 24/7 coverage with no sick days, no training period, and no turnover. We combine proven systems with dedicated account management to deliver consistent, scalable results.
Is there a long-term contract? +
No. All plans are month-to-month. We earn your business every single month. That said, our average client stays for over 18 months because the ROI speaks for itself.
How do you handle responses — will customers know it's not me? +
All communications are written in your brand voice and follow your preferences. We work with you to create response templates that sound exactly like you and your team. Customers will never know the difference.
What kind of ROI can I expect? +
Most clients see a positive ROI within the first month. Between the cost savings over hiring and the revenue from leads you'd otherwise miss, a single captured lead often covers your entire monthly investment.
Can I see reporting on what you're doing? +
Absolutely. Every plan includes regular performance reports showing leads captured, response times, appointments booked, reviews collected, and more. Full transparency, always.

Ready to Get the Team You Need — Without the Payroll?

Book a free audit and we'll show you exactly how much you're spending on operations — and how we can do it better for less.

Book Your Free Audit